How to Host a Mental Health Check-In (For Staff, Clients, or Community)

Sometimes the most powerful thing you can do is ask: How are you, really?  A simple mental health check-in creates connection, reduces stigma, and opens the door to support. Whether you’re a provider, supervisor, or peer, this guide walks you through how to host a safe, simple mental health check-in for your team, clients, or community group.

Step 1: Set the Tone

Before diving in, create a safe space. That means:

• Choosing a quiet moment with minimal distractions

• Using non-judgmental language

• Letting participants know they can pass at any time

Step 2: Use a Simple Check-In Prompt

Try one of these to open the conversation:

• “What color is your mood today, and why?”

• “One word for how you’re feeling, and what you need right now.”

• “On a scale of 1 to 5, where are you emotionally?”

Tip: Visual or sensory prompts (colors, emojis, cards) help youth and neurodivergent individuals express themselves more easily.

Step 3: Reflect and Normalize

As people respond, validate their feelings:

• “That makes a lot of sense.”

• “Thank you for sharing, I’m glad you said that.”

• “It’s okay not to feel okay.”

Step 4: Offer Follow-Up Options

You don’t have to fix anything but offering a next step matter. Try:

• “Would it help to talk more one-on-one after this?”

• “Let me know if you’d like help connecting to support.”

• “Here’s a self-check tool if you want to reflect more privately.”

Free Download: Check-In Hosting Guide

Click below to download our 1-page printable handout with check-in prompts, group hosting tips, and follow-up ideas.

Final Thought

Small moments of care build trust, culture, and resilience. Don’t underestimate the power of a check-in.